Contact Please contact one of our commttee members. Chairman Chetana; email: chetana@hedgeendallotments.co.uk Vice Chairman Andy: email: andy@hedgeendallotments.co.uk
Secretary Maria; email: maria@hedgeendallotments.co.uk
APPENDIX The following are special conditions affecting the Allotment Garden(s) and are accepted as terms and conditions and endorsed by the Tenant within the main body of the Allotment Agreement. The following is effective in accordance with the recommendations of the Recreation & Amenities Committee recorded in the minutes of 9th November, 2016. The Town Council will select the plot for hire and will award as per the next plot available. The prospective hirer will be invited to view a maximum of two plots and if both are refused, the applicant cannot re-apply for a minimum period of 12 months. With immediate effect, a new Tenant will be expected to pay a £30.00 Deposit, to be retained if the hired plot requires clearing of non-consumables or vegetation following neglect or abandonment. Amendment in accordance with the Recreation & Amenities Committee minutes of 9th May 2018. Plot allocations will be increased to 2 per household, at the discretion of the Town Clerk and Operations Manager. Non-residents will be allowed access to the allotment plots at an increased hire rate (double the annual parishioner rate). The Town Council, in the interest of Waste Management, will provide skips at both Spring and Kanes Field sites once a year, however, these will be placed without notice and generally at a Bank Holiday long weekend to avoid indiscriminate tipping. PLEASE ENSURE THAT THE ALLOTMENT IDENTIFICATION MARKER REMAINS ON SITE AND IF REMOVED FOR CULTIVATION, PLEASE REPLACE AS SOON AS POSSIBLE. Plots will be monitored and inspected on a 3 monthly basis, to determine cultivation and in the event of non- cultivation a Warning Letter will be issued, from which time the plot will be inspected at the end of four weeks. If the cultivation standard of the plot has not improved a Termination Notice will be issued and the Tenant must vacate the plot and remove all non-consumables. Any works, undertaken by the Town Council, following the vacation of a plot, will be charged to the former tenant and/or Deposit forfeited. If the plot is cultivated within the aforementioned time frame and hire continues, the hirer will be permitted a maximum of 3 warning letters before the plot is repossessed by the Town Council and Agreement Terminated. Neglected or abandoned plots, once vacated, will be strimmed by the Town Council’s grounds staff and a Landscape Fabric placed over the entire plot to reduce weed and wild grass growth. In addition, the Grounds Staff will now undertake the maintenance of the 18” path between plots, once every eight weeks, which forms part of the tenancy, this path must be left uncultivated on each boundary. The WC facilities on site will be locked for three months of the year from 1st December and opened 1st March, providing there is no risk of freezing weather. The Tenant must ensure that the WC facilities are left in a clean condition at all times. The solar light switched off and the facilities locked after use. The Allotment Agreement will include the following terms: • At least 75% of the plot must be cultivated (the ground to be prepared, planted and growing harvesting crops/flowers) and the remainder cut down and free from weeds. The plot must appear maintained. From the start of the tenancy agreement the hirer is permitted two months in which enforcement for non-cultivation is not applicable.
Hirers cannot remove anything from a vacant plot, including sheds, greenhouses, plants, crops, etc. unless given permission by the Council. • Abusive or threatening behaviour will not be tolerated on site, be it physical or verbal. • No fly tipping of any materials, arisings or rubbish from allotments, or from off site, anywhere else on the allotment site, this includes onto vacant plots, footpaths, roads and ditches. • No produce or property will be taken from an Allotment Plot without the explicit consent of the hirer. • The use of snares is strictly forbidden for catching wildlife using the site. • The hirer will not cause any nuisance to other plot holders or neighbouring properties - nuisance could include bad or racist language, getting drunk, playing loud music, bonfires etc. • Each hirer will be responsible and must ensure that the gates are locked when entering and leaving the site. • The hirer must not use a sprinkler to water crops. Water must be used sparingly, with the use of hand held hosepipes to water crops and water butts only. There may also be restrictions of water usage from time to time. • The hirer is required to make application to the Council to authorise the erection of any construction on site, i.e. sheds, greenhouse, poly tunnels etc. • Dogs are permitted on site, providing they are kept strictly under control and only kept on the hirer’s plot. Dog fouling must be collected and disposed of off-site. All allotment sites are covered by Dog Control orders making it illegal to leave a dog fouling or to take a dog off lead on allotment sites. These orders will be enforced if strict control of dogs is not adhered to. • Access to other plots is strictly prohibited unless permission has been given to do so by the plot holder or the Council. Children on-site should be supervised and not allowed to stray onto other allotments. • Allotment plots cannot be sublet. By subletting the Council means, if a plot is wholly being worked by someone different than the named plot holder. The named plot holder must be present on site at least 50% of the time. • No planting of trees, other than fruit trees within the plot. • Plots will not be used for any trade or business purposes. • No carpets are to be used on allotment plots. • The use of tyres, or depositing of tyres is strictly prohibited on site and must be removed at the Plot Holder’s expense. • The hirer must not deposit, burn or store rubbish on site. • The hirer will not dig up or obstruct paths between plots. • The hirer cannot issue their key to other people or allow them to visit their plot unsupervised. • No permanent bases are to be constructed and no concrete to be used to secure posts etc. • Cultivating Wildflower Crops is strictly prohibited. • All plots should be enclosed by a 3’ high chicken wire and post fence and gate, the cost and maintenance of which at the Allotment Holder’s expense. Once the perimeter fence is in place, it is not to be removed under any circumstances. • The Tenant shall not without the written consent of the Town Council keep any animal including chickens/fowl or insect on the allotment garden.
COPYRIGHT2018 WWW.HEDGEENDALLOTMENTS.CO.UK ALL RIGHTS RESERVED DESIGNED AND HOSTED BY AH MARKETING
Contact Please contact one of our committee members. Chairman Chetana; email: chetana@hedgeendallotments.co.uk Vice Chairman Andy: email: andy@hedgeendallotments.co.uk
Secretary Maria; email: maria@hedgeendallotments.co.uk
APPENDIX The following are special conditions affecting the Allotment Garden(s) and are accepted as terms and conditions and endorsed by the Tenant within the main body of the Allotment Agreement. The following is effective in accordance with the recommendations of the Recreation & Amenities Committee recorded in the minutes of 9th November, 2016. The Town Council will select the plot for hire and will award as per the next plot available. The prospective hirer will be invited to view a maximum of two plots and if both are refused, the applicant cannot re- apply for a minimum period of 12 months. With immediate effect, a new Tenant will be expected to pay a £30.00 Deposit, to be retained if the hired plot requires clearing of non-consumables or vegetation following neglect or abandonment. Amendment in accordance with the Recreation & Amenities Committee minutes of 9th May 2018. Plot allocations will be increased to 2 per household, at the discretion of the Town Clerk and Operations Manager. Non- residents will be allowed access to the allotment plots at an increased hire rate (double the annual parishioner rate). The Town Council, in the interest of Waste Management, will provide skips at both Spring and Kanes Field sites once a year, however, these will be placed without notice and generally at a Bank Holiday long weekend to avoid indiscriminate tipping. PLEASE ENSURE THAT THE ALLOTMENT IDENTIFICATION MARKER REMAINS ON SITE AND IF REMOVED FOR CULTIVATION, PLEASE REPLACE AS SOON AS POSSIBLE. Plots will be monitored and inspected on a 3 monthly basis, to determine cultivation and in the event of non-cultivation a Warning Letter will be issued, from which time the plot will be inspected at the end of four weeks. If the cultivation standard of the plot has not improved a Termination Notice will be issued and the Tenant must vacate the plot and remove all non-consumables. Any works, undertaken by the Town Council, following the vacation of a plot, will be charged to the former tenant and/or Deposit forfeited. If the plot is cultivated within the aforementioned time frame and hire continues, the hirer will be permitted a maximum of 3 warning letters before the plot is repossessed by the Town Council and Agreement Terminated. Neglected or abandoned plots, once vacated, will be strimmed by the Town Council’s grounds staff and a Landscape Fabric placed over the entire plot to reduce weed and wild grass growth. In addition, the Grounds Staff will now undertake the maintenance of the 18” path between plots, once every eight weeks, which forms part of the tenancy, this path must be left uncultivated on each boundary. The WC facilities on site will be locked for three months of the year from 1st December and opened 1st March, providing there is no risk of freezing weather. The Tenant must ensure that the WC facilities are left in a clean condition at all times. The solar light switched off and the facilities locked after use. The Allotment Agreement will include the following terms: • At least 75% of the plot must be cultivated (the ground to be prepared, planted and growing harvesting crops/flowers) and the remainder cut down and free from weeds. The plot must appear maintained. From the start of the tenancy agreement the hirer is permitted two months in which enforcement for non-cultivation is not applicable.                                           TOP 
Hirers cannot remove anything from a vacant plot, including sheds, greenhouses, plants, crops, etc. unless given permission by the Council. • Abusive or threatening behaviour will not be tolerated on site, be it physical or verbal. • No fly tipping of any materials, arisings or rubbish from allotments, or from off site, anywhere else on the allotment site, this includes onto vacant plots, footpaths, roads and ditches. • No produce or property will be taken from an Allotment Plot without the explicit consent of the hirer. • The use of snares is strictly forbidden for catching wildlife using the site. • The hirer will not cause any nuisance to other plot holders or neighbouring properties - nuisance could include bad or racist language, getting drunk, playing loud music, bonfires etc. • Each hirer will be responsible and must ensure that the gates are locked when entering and leaving the site. • The hirer must not use a sprinkler to water crops. Water must be used sparingly, with the use of hand held hosepipes to water crops and water butts only. There may also be restrictions of water usage from time to time. • The hirer is required to make application to the Council to authorise the erection of any construction on site, i.e. sheds, greenhouse, poly tunnels etc. • Dogs are permitted on site, providing they are kept strictly under control and only kept on the hirer’s plot. Dog fouling must be collected and disposed of off-site. All allotment sites are covered by Dog Control orders making it illegal to leave a dog fouling or to take a dog off lead on allotment sites. These orders will be enforced if strict control of dogs is not adhered to. • Access to other plots is strictly prohibited unless permission has been given to do so by the plot holder or the Council. Children on-site should be supervised and not allowed to stray onto other allotments. • Allotment plots cannot be sublet. By subletting the Council means, if a plot is wholly being worked by someone different than the named plot holder. The named plot holder must be present on site at least 50% of the time. • No planting of trees, other than fruit trees within the plot. • Plots will not be used for any trade or business purposes. • No carpets are to be used on allotment plots. • The use of tyres, or depositing of tyres is strictly prohibited on site and must be removed at the Plot Holder’s expense. • The hirer must not deposit, burn or store rubbish on site. • The hirer will not dig up or obstruct paths between plots. • The hirer cannot issue their key to other people or allow them to visit their plot unsupervised. • No permanent bases are to be constructed and no concrete to be used to secure posts etc. • Cultivating Wildflower Crops is strictly prohibited. • All plots should be enclosed by a 3’ high chicken wire and post fence and gate, the cost and maintenance of which at the Allotment Holder’s expense. Once the perimeter fence is in place, it is not to be removed under any circumstances. • The Tenant shall not without the written consent of the Town Council keep any animal including chickens/fowl or insect on the allotment garden.                        TOP 
COPYRIGHT2018 WWW.HEDGEENDALLOTMENTS.CO.UK  ALL RIGHTS RESERVED DESIGNED AND HOSTED BY AH MARKETING
ALLOTMENTS
ALLOTMENTS